Balance Sheet Cheat Sheet

The governmental and business-type activities combine to represent the total primary government. Additionally, discretely presented component units—legally separate entities for which the primary government is financially accountable—are shown on the face of the government-wide statements but are not included in the total for the primary government. In such cases, the status of a subsidiary in liquidation and a summary of the likely future effects of its liquidation on the consolidated financial statements should be disclosed if material. Nevertheless, it should be considered whether the subsidiary in liquidation requires deconsolidation due to loss of control, for example due to an involuntary bankruptcy, or qualifies under GAAP for treatment as a discontinued component. The use of liquidity ratios such as days of unrestricted cash available can be an important tool in monitoring cash reserves. Management should have a realistic forecast of revenues, expenses, and capital expenditures. If a negative result is anticipated, management should implement actions such as capital campaigns, key donor requests, or expense by department analysis to reduce costs.

They are reported in the enterprise funds in the funds financial statements. The nucleus of a financial reporting entity usually is a primary government. However, a governmental organization other than a primary government (such as a component unit, joint venture, jointly governed organization, or other stand-alone government) serves as the nucleus for its own reporting entity when it issues separate financial statements. For all of these entities, the provisions theGASB Statement 14should be applied in layersfrom the bottom up.At each layer, the definition and display provisions should be applied before the layer is included in the financial statements of the next level of the reporting government. Budgetary comparison schedules should be presented as required supplementary information for the general fund and for each major special revenue fund that has a legally adopted annual/biennial budget. The budgetary comparison schedule should present both the original and the final appropriated budgets for the reporting period ad well as actual inflows, outflows, and balances, stated on the government’s budgetary basis.

Proceeds from governments own sales should be accounted for in 34170, Sales of Merchandise.Revenue/Expenditure/Expense Accounts32191, Franchise Fees and RoyaltiesThis account was updated to include royalty payments. This account is designed only for rentals and leases which are not a part of the governments’ principal operation . The new section Determining Operating/Nonoperating Revenues/Expenses in Proprietary Funds provides guidance for classification of revenues/expenses as operating/nonoperating for the proprietary bookkeeping funds.Revenue/Expenditure/Expense Accounts36280, Concession ProceedsAccount removed. For revenues from awarding rights to use government’s property use 32180, Concessions. Proceeds from governments own sales should be accounted for in 34170, Sales of Merchandise.Revenue/Expenditure/Expense Accounts362900, Other Rents, Leases and Concession ChargesAccount removed. Capital assets of the government that are not specifically related to activities in proprietary or fiduciary funds are considered general capital assets.

Net Fixed Assets

Deposits your organization has paid to others and is held by them on your behalf such as advance rent, utilities security deposits, payroll contra asset account bonds, etc. Assets are what your organization has, what is owed to you, what you have invested in, and what you have deposited with others.

However, GASB recently issued Statement 54, Fund Balance Reporting and Governmental Fund Type Definitions, which requires fund balance for governmental funds to be reported in classifications that clarify the constraints on how resources can be spent . This is a significant departure from the decades-long approach of classifying fund balance more from an “available for appropriation” perspective. Deferred revenues under accrual accounting are resource inflows that have not yet been recognized as revenue, generally because certain conditions have not been met. For instance, a county may be required to provide a particular service or contribute resources of its own before it qualifies to use resources provided by the state or federal governments. Alternatively, certain resources may not be allowed to be used until after a particular date.

Defined Benefit And Defined Contribution Pension Plans

Funds and component units that are fiduciary in nature should be reported only in the statements of fiduciary net position and changes in fiduciary net position. The accounting standards prescribe the required financial statements for defined benefit and defined contribution pension plans. Both types of plans are required to prepare a statement of net assets available for benefits.

Unrestricted net asset deficits also are created because many governments have long-term liabilities that they fund on a pay-as-you-go basis, appropriating resources each year as payments come due, rather than accumulating assets in advance. Common examples include judgments and claims and termination pay for departing employees. This Statement is effective for annual financial statements issued for fiscal years beginning after December 15,1994, except for organizations with less than $5 million in total assets and less than $1 million in annual expenses. For those organizations, the Statement is effective for fiscal years beginning after December 15, 1995. Transitional accounting adjustments necessary to apply the liquidation basis should not be reflected in the initial statement of changes in net assets in liquidation, since these adjustments do not reflect events or transactions of the initial liquidation period. When the decision to liquidate is made by others outside the control of the entity, and it is remote that the entity will return from liquidation, the entity should adopt liquidation basis accounting even without formal board or management approval. Management must use judgment and should consider seeking the guidance of legal counsel in determining when an involuntary liquidation is imminent.

An Overview Of The Pension Benefit Guaranty Corporation (pbgc)

Restricted revenues are resources externally restricted by creditors, grantors, contributors or laws or regulations of other governments or restricted by law through constitutional provisions or enabling legislation (similar to restricted component of net position used in government-wide reporting). Committed revenues are resources with limitations imposed by the highest level of the government, and where the limitations can be removed only by a similar action of the same governing body. Revenues do not include other financing sources (long-term debt, transfers, etc.).

Therefore, a change in accounting basis does not require an auditor to modify the report for a lack of consistency. Because assets are measured at the amount of cash the entity expects to collect upon sale, material gains or losses on asset dispositions would be provided for in advance based on estimates, and therefore not be expected in liquidation basis financial statements. 4.2.2.100 There is no change in presentation of liabilities for business-type activities since both the enterprise funds and government-wide financial statements are prepared using full-accrual basis of accounting.

Revenues, expenses, assets, and liabilities resulting from nonexchange transactions should be recognized in accordance with the GASB Statements 24 and 33. A clear distinction should be made between fund long-term liabilities and general long-term liabilities. Long-term liabilities directly related to and expected to be paid from proprietary funds should be reported in the proprietary fund statement of net position and in the government-wide statement of net position. Long-term liabilities directly related to and expected to be paid from fiduciary funds should be reported in the statement of fiduciary net position. All other unmatured general long-term liabilities of the governmental unit should not be reported in governmental funds but should be reported in the governmental activities column in the government-wide statement of net position. Code Special Revenue Funds – should be used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects.

The performance of the fund over time determines the amount that the participant will have for retirement income. Typically, the largest adjustments will involve additions or subtractions to the value of investments made by the fund managers. If you have a defined-contribution plan, the performance of this fund will determine your payout at retirement. An endowment is a nonprofit’s investable assets, which are used for operations or programs that are consistent with the wishes of the donor. CharityWatch rates charities on a scale of A through F and includes financial information on charities. IRS Form 990 is a template for the creation of the Statement of Financial Position as well as a separate Statement of Activities, which is similar to an income statement.

The new classes simplify the treatment of assets in the Statement of Financial Position. It now focuses on the existence or absence of donor imposed restrictions instead of the types of restrictions. The account 588, Prior Period Adjustments was changed to and account 58850, Cumulative Effect of Change in Accounting Principle was added. A new account 585, Special/Extraordinary Items was added [previously accounted for in 36950, Special Items – see account 385 for description].

• It requires reporting amounts for the organization’s total assets, liabilities, and net assets in a statement of financial position; reporting the change in an organization’s net assets in a statement of activities; and reporting the change in its cash and cash equivalents in a statement of cash flows.
• This Statement requires that all not-for-profit organizations provide a statement of financial position, a statement of activities, and a statement of cash flows.
• Financial reporting shares information regarding the firm’s ability to manage its funds and use the money to support the organization’s mission.
• The board of directors wants to see that the organization’s leaders are managing their resources.
• Donors want to see that the organization uses its money to plan activities that benefit the recipients.
• The Statement of Activities and Changes in Net Assets shares information regarding the organization’s revenues, expenses and net assets.

The BARS codes for agency deposits/remittances were revised this year and BARS account 386/586 was replaced by several 389/589 accounts. However, the recent submissions of the Schedule 01 indicate that this change creates some confusion. To avoid further misunderstanding at this time the Online reporting system will accept court related deposits and remittances coded as 386/586. All other non-court items should be coded to appropriate 389/589 accounts. We have updated the summary of significant changes in the BARS manual.Determining Operating/Nonoperating Revenues/Expenses in Proprietary Funds1.5A new section was added with a guidance regarding classification of revenues/expenses as operating or nonoperating. It contains a discussion and a spreadsheet showing the BARS classification.

While content has not fundamentally changed, most topics were updated and re-written to improve guidance and match the current environment and user needs. The pension notes and RSI templates for both state sponsored and local sponsored plans have been updated with 2016 information. Both accounts should be reported even if the dollar amounts are $0.Balance sheet footing requirementSection 4.8.1.25 adds balance sheet/statement of net position minimum variance requirements within $1,000. A clear distinction what are retained earnings should be made between general capital assets and capital assets of proprietary and fiduciary funds. Capital assets of proprietary funds should be reported in both the government-wide and fund financial statements. Capital assets of fiduciary funds should be reported only in the statement of fiduciary net position. They should not be reported as assets in governmental funds but should be reported in the governmental activities column in the government-wide statement of net position.

This Statement requires that all not-for-profit organizations provide a statement of financial position, a statement of activities, and a statement of cash flows. It requires reporting amounts for the organization’s total assets, liabilities, and net assets in a statement of financial position; reporting the change in an organization’s net assets in a statement of activities; and reporting the change in its cash and cash equivalents in a statement of cash flows. These accounts are still optional for GAAP governments.[Updated the definition of these codes to clarify that they should be used for custodial activities only – to record receipts and disbursements from fiduciary funds as well as any custodial activity reported in other fund types. Subaccount detail allows for reporting by major types of custodial activities in order to provide further clarity, align with internal tracking of custodial balances and support analysis.] The change applicable to the courts’ deposits and remittances was updated on March 14, 2017. The following BARS Alert was sent to all cities and counties at that time.The BARS codes for agency deposits/remittances were revised this year and BARS account 386/586 was replaced by several 389/589 accounts. We have updated the summary of significant changes in the BARS manual.Revenue/Expenditure/Expense Accounts51170, Lobbying ActivitiesNew account. The lobbying services were excluded from account 51120, Advisory Services and are now reported separately.[Lobbying expenditures are subject to specific compliance and reporting requirements, so governments need to separately track them.

Also, the separation will allow cross-checking figure against PDC filings.]Revenue/Expenditure/Expense Accounts531, Storm Drainage UtilitiesThe account description was revised to ensure that this account is used only when a local government has a separate utility for storm drainage. 4.2.2.20 Governmental activities generally are financed through taxes, intergovernmental revenues, and other non-exchangeable revenues. Governmental activities are usually https://personal-accounting.org/ reported in the governmental fund types and internal service funds in the funds financial statements. The government-wide statement of net position and statement of activities should be prepared using the economic resources measurement focus and the accrual basis of accounting. Revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange-like transactions should be recognized when the exchange takes place.

These can include buildings and equipment that will eventually need to be replaced or repaired. A net operating asset is a specific number that reflects operational value. It tells you what operating assets are currently making the company money. Operating assets include elements like patents, inventory, equipment, and buildings.

Free Financial Statements Cheat Sheet

Below you’ll find answers to some of the most common reader questions about Net Assets. While unrestricted assets are still in conversational use, the technical term was replaced with ‘net assets without donor restrictions’ in 2018. These include fixed assets and inventory while intangible assets include things like patents and brand ownership. statement of net assets Financial analysts should calculate net fixed assets with a more complex formula . At its most basic level, net fixed assets equal gross fixed assets minus accumulated depreciation. Net fixed assets show asset depreciation (ie. reduction of value over time). Fixed assets are purchased for the long run and are part of tangible assets.

Capital assets of internal service funds should be generally reported as capital assets of the governmental activities unless the internal service fund is reported in the business-type activities column. If the government has immaterial business-type activities, it is not required to separate them on the face of financial statements. The reporting entity is the primary government and all discretely presented component units.

In this statement of net assets available for benefits the total assets and total liabilities of the plan are presented and used to calculate the net assets available for benefits on the reporting date. Current liabilities – They equal liabilities reported in the governmental funds financial statements. They may also include some liabilities from the enterprise fund, if the activity accounted for in this fund is presented as a governmental type in the statement of net position. Both types of plans are required to prepare a statement of net assets available for benefits, in which the total assets and total liabilities of the plan are presented and used to calculate the net assets available for benefits on the reporting date. Code Capital Projects Funds – should be used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays including the acquisition or construction of capital facilities or other capital assets. Capital outlays financed from general obligation bond proceeds should be accounted for through a capital projects fund. Capital project funds exclude those types of capital-related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments (private-purpose trust funds).

The new financial statement presentation of net assets provides improved information for donors, grant makers and other funding sources. This account should be used for revenues from awarding rights to use government’s property. Previously these proceeds were comingled with proceeds from an actual sales and coded to account 36280, Concession Proceeds and 36290, Other Rents, Leases and Concession Proceeds.

Within governmental funds, equity is reported as fund balance; proprietary and fiduciary fund equity is reported as net position. Fund balance and net position are the difference between fund assets plus deferred outflows of resources and liabilities plus deferred inflows of resources reflected on the balance sheet or statement of net position. Nonprofit organizations use finances to communicate with donors, creditors and their boards of directors. Financial reporting statement of net assets shares information regarding the firm’s ability to manage its funds and use the money to support the organization’s mission. Donors want to see that the organization uses its money to plan activities that benefit the recipients. The board of directors wants to see that the organization’s leaders are managing their resources. The Statement of Activities and Changes in Net Assets shares information regarding the organization’s revenues, expenses and net assets.